Privacy policy

With this policy (hereinafter referred to as the “Policy”), we want to inform you about the way personal data is collected and processed by us, Motmans & Partners bvba, (hereinafter referred to as “we”) in the context of your visit to our website or your communication with us via our website, e-mail, telephone and social media. By agreeing to this Privacy Policy, you consent to our processing of your personal data in accordance with the terms of this policy, as indicated below.

By agreeing to this Privacy Policy, you consent to our processing of your personal data in accordance with the terms of this policy, as indicated below.

Unless otherwise stated, we are the controller of the personal data collected by us in the context of our services and activities. As such, we act as the so-called “data controller”, i.e. the person who determines the purpose and means of processing personal data.

General

Your personal data will be processed by Motmans & Partners bvba, Herkenrodesingel 8D/4.02; 3500 Hasselt, Belgium – BE0892.181.353.

 

You may contact us by e-mail at the following address: motmans@motmansenpartners.be

 

This Policy may be amended or supplemented by us if we deem it necessary to do so. We encourage you to periodically review this Policy to find out how we process and protect your personal data.

 

Types of personal data processed by us

When you use our website, we collect:

  • technical information related to the device you are using, such as your IP address, browser type, geographic location and operating system; and
  • information related to your surfing behaviour, such as the amount of time you spend on a page, which links you click, which pages you visit and how often you visit a particular page.

When you or contact us via email, phone or social media, we collect:

  • the identity details you share with us, such as your name, e-mail address, postal address, telephone number, employer or job role;
  • the content of the message and any additional information (the consultant concerned, the date etc.);
  • any other personal information you share with us.

When you apply for a vacancy via our website or in any other way, we ask for your consent to the processing of your personal data. To enable us to help you find a suitable job, we collect your personal information through the CV you provided to us in the registration process. Such data may include, but are not limited to:

  • identity details, such as your name, e-mail address, telephone number, employer and job role;
  • your career to date;
  • any other personal information you share with us.

When you ask us, as a customer, to work with you, we register information about you.

This information may include, but is not limited to:

  • contact details, such as a name, e-mail address, postal address and telephone number;
  • your job title;
  • your company;
  • the content of the message and its technical details (the contact you communicate with on our side, the date, time etc.); and
  • any other personal information you share with us.

Purposes for which we use your personal information

We process your personal data to provide you with the requested information, products and services in a personal and efficient manner.

When you are looking for a job, we will process your personal data:

  • to help you find a suitable job;
  • to communicate with you about vacancies and the progress of any current applications;
  • to provide your details to suitable prospective employers, provided that you have given us your specific consent to do so;
  • to notify you of any vacancies that we think might be of interest to you;
  • to help and advise you during your search for a new job;
  • to provide you with information on general trends in the job market;
  • to invite you to events you may be interested in;
  • to ask you for feedback on our services;
  • to be able to meet our obligations to our customers when you are offered a job.

When you ask us, as an employer, to work with you, we process your personal data:

  • to enable us to offer you the requested service;
  • to report back to you on the work we do for you;
  • to advise you on relevant services and products;
  • to provide you with information on general trends in the job market;
  • to invite you to events you may be interested in;
  • to ask you for feedback on our services.

In addition, we process your personal data to comply with legal obligations or to respond to any reasonable inquiries from competent law enforcement agencies or representatives, the courts and government agencies or organisations, including competent data protection authorities.

Your personal data may be passed on as evidence to the police or the courts on our initiative or if there are well-founded suspicions of an unlawful act or crime committed by you in the context of your registration via or use of our website or any other communication with us.

We process your personal data to carry out thorough analyses with a view to improving our website, products and services or with a view to developing possible new products and services.

We will process your personal data to protect our legitimate interests and the legitimate interests of our partners or third parties if and when your registration via or use of our website or other communication channels could be considered (a) a violation of any applicable terms of use, intellectual property rights or any other rights of a third party, (b) a threat to the security or integrity of our website or other communication channels, (c) a threat to the website, other communication channels or underlying systems of our subcontractors due to viruses, Trojan horses, spyware, malware or any other form of malicious code, or (d) hateful, obscene, discriminatory, racist, defamatory, vindictive, abusive or otherwise inappropriate or illegal in nature.

 

Legal standard for processing your personal data

As the data controller, we ask for your express consent to the processing of your personal data in accordance with the conditions described.

To comply with legal obligations, the processing of your personal data for the purposes mentioned above is necessary.

The processing of your personal data for the other purposes described above is also necessary to comply with our legal obligations, namely:

  • the continuous improvement of our website, products and services in order to provide you with the best possible experience;
  • the protection of our website, products and services against misuse and illegal activities;
  • the marketing and promotion of our products, services and brands, and the overall successful commercialisation of our products and services.

Parties we share your data with

We will not share your personal information with third parties in any identifiable manner, except to those listed above (under ‘Purposes for which we use your personal information’) and those listed in this paragraph, and unless you have given us your consent to do so.

We use third parties to be able to offer you our website and services and to process your personal data on our behalf. For example, we work with reliable third parties to conduct research and provide e-mail services. These third parties may only process your personal data on our behalf and with our express written consent, to comply with the conditions set out in ‘Purposes for which we use your personal data’. We guarantee that all third-party processors are carefully selected and are obliged to safeguard the security and integrity of your personal data.

Where required by law, we may disclose your personal information to regulatory authorities or law enforcement agencies.

Location and transfer

We process your personal data primarily within the European Union. However, to process your personal data for the purposes described in the ‘Purposes for which we use your personal data’ section of this Privacy Policy, we may share your personal data with other Motmans & Partners offices or with third parties outside the EEA.

Any entity outside the EEA that is responsible for processing your personal data is obliged to take the necessary measures to protect it. Such measures arise from:

  • legislation in force in the country concerned that is considered equivalent to the protection afforded within the EEA, or
  • a contractual agreement between us and the entity in question.

Quality assurance

We make every effort to process only the personal data necessary to achieve the purposes described in the ‘Purposes for which we use your personal data’ section of this Privacy Policy.

Your personal data will not be processed for any longer than necessary to fulfil the purposes described in ‘Purposes for which we use your personal data’, or until you withdraw your consent to their processing. Please note that a withdrawal of your consent may result in you no longer being able to access part or all of our website and/or other communication channels. We will make your personal information unidentifiable when it is no longer needed for the purposes described in ‘Purposes for which we use your personal information’, except when:

  • there is an overriding interest for Motmans & Partners or any other third party to keep the personal data identifiable; and
  • we have a legal, regulatory, judicial or administrative obligation not to make the data unidentifiable.

We will take the necessary technical and organisational measures to safeguard your personal data against unauthorised access, inappropriate use, unauthorised disclosure, unauthorised alteration and theft, as well as accidental loss, manipulation or destruction. Only members of staff or third-party processors who need to be aware of your personal information can view it. In addition, these parties are bound by strict confidentiality rules. However, you must understand that while we do everything we can to safeguard your data, its safety and security can never be absolutely guaranteed.

Your rights

  • You have the right to request all your personal data processed by us. If permitted by law, we may refuse your request. In that case, we will inform you of the reason for this refusal.
  • You have the right to ask us to correct inaccurate personal data about you. If such a request is submitted, it must be accompanied by proof that the information to be corrected is actually inaccurate.
  • You have the right at any time to withdraw your previously given consent to the processing of your personal data or to change your communication preferences.
  • You have the right to ask for your personal data to be deleted if they are no longer necessary for the purposes described above, or if you withdraw your consent to their processing. Please note, however, that such a deletion request will be assessed by us, taking into account:
    • any overriding interests of Motmans & Partners or any third party; and
    • any legal or regulatory obligations, or legal or administrative orders that contradict such deletion.

Instead of asking us to delete your personal data, you can also ask us to limit its processing if and when (a) you dispute the accuracy of the data, (b) its processing is unlawful or (c) the data is no longer necessary for the purposes described above.

  • You have the right to ask us to provide you with all the personal data you have given us in a structured, current and machine-readable format.

If you wish to exercise one or more of the rights mentioned above, you can do so by sending an e-mail to motmans@motmansenpartners.be . An e-mail containing a request to exercise a particular right cannot be interpreted as consent to the processing of your personal data, except to the extent necessary to process your request. Such a request must clearly state which right you wish to exercise and, if necessary, the reason for exercising it. The request must be dated, signed and accompanied by a digital scan of your valid identity card as proof of your identity. If you use the contact form, we may ask you for a signed confirmation and proof of identity.

We will notify you of the receipt of your request. If the request is accepted as valid, we will comply with it within the legal deadline.

For complaints regarding the processing of your personal data, you may contact us at any time via the above e-mail address. If you are dissatisfied with our response, you may lodge a complaint with the competent data protection authority.

© Motmans & Partners 2020